Three Time Management Methods

The biggest misunderstanding about time management is the concept of managing time. Time passes, whether it is managed or not. There are people who can write all day and finish one page and others who write all day and finish three.

The results of poor time management on a writer can be devastating. The causes of poor time management are not found in a person’s organization skills, but in their attitude toward life. It is easy for a councilor or coach to say ‘prioritize.’ It is much harder to prioritize in an effective manner.

Two Methods

Work First

When prioritizing effectively determine what is the most important task, by the consequences of neglect. Start keeping a journal. Chart the amount of time spent on tasks that do not generate an income and those that do. A productive writer sits down and writes for a pre-determined length of time. They trained themselves to do this. It doesn’t come easy. At first, a writer will sit and stare at a blank screen, doing creative writing exercises in an attempt to fill the time. In the short term, this solution can be justified.

A better solution is to pick a subject and start writing. It doesn’t matter if there is a market for the article. A professional writer knows that every article and short story can be rewritten and resold a hundred times. The first attempt is never the last. This in this case the writer is putting the need to be productive ahead of their personal need to feel comfortable and satisfied with their writing.

However, this method is not the best one for all writers.

Self Actualization First

The writer who puts their own needs first, the job next, and the success third is not always counter productive. If satisfying their needs is important to their self-actualizing, the person should set aside time aside to focus on each task, preventing their personal needs from overriding their goal of publication.

The danger for this writer is that they will never write anything unless they receive what they consider fair compensation, or the affirmation of a large publisher. The likelihood of this writer ever reaching their goals without a schedule is slim.

Once you pick a method of managing your day, stick to it at least three months before making any dramatic changes.



Prioritizing for Procrastinators

Many people waste more time managing and organizing their time than they would loose if they just took each day as it came.

List your tasks in order of the consequences if the task is not completed, not the greatest importance. Starting a list with the tasks that bear the greatest consequences, if not finished, causes a dramatic paradigm shift. The tasks you thought were most important, probably because they represented a personal need or goal are near the bottom. The tasks near the top, earning an income, become the focus of the day.

The next step is to start – and finish – each job in order. For some, this may mean allowing the answering machine to pick up the phone. For others it may mean viewing your writing job as if it were a position with an employer. You could not stop work in an office to do laundry, run errands, or catch your favorite show. Why stop writing to answer the phone?

Finish One Job Before Starting the Next

“A job worth doing is one worth doing well.” Many people are confused by the concept of finishing a job. A job is not finished until it can be put away, or delivered, without needing to rework the task. The household laundry is a good example. People drag all the laundry to the basement and sort it, then go do something else. Then, they return to wash a couple loads, and then leave the clean laundry in baskets. Eliminating the interruptions, and finishing one task before starting another, is more productive. After a routine is established, the familiarity will reduce the time needed to finish the task.